Excel inventory templates are a simple way to track stock quantities, monitor sales, and avoid running out of best-selling items, without using inventory software.
In this guide, you’ll find 11 free Excel inventory templates designed for different use cases, including retail stores, warehouses, restaurants, IT assets, and personal inventory tracking. Each template is ready to use, easy to customize, and built to help you manage inventory accurately with Excel.
Let’s dive in!
11 Free Excel Inventory Templates for Tracking
An Excel inventory template is a pre-built spreadsheet used to track product quantities, costs, and stock movement using Excel formulas. It helps sellers manage inventory without specialized software by organizing SKUs, reorder levels, and inventory value in one file.
Once you see how effective Excel inventory management can be, templates make it even easier. Explore these 11 stock inventory Excel template free download options designed to organize your products and maintain precise inventory records.
Template name | Download | Best for |
Inventory management template | Free download | Small businesses, retail shops, warehouse teams, or beginner sellers who want a complete yet simple Excel-based inventory system |
Inventory list with reorder highlighting template | Beginners, small shops, or sellers who want a plug-and-play inventory list with automatic low-stock alerts | |
Warehouse inventory template | Warehouse teams, fulfillment centers, storage facilities, and businesses managing bins, shelves, and aisles | |
Stock inventory template | Retail stores, small warehouses, or business owners who need structured stock tracking with reorder and backorder management | |
Office supplies inventory list template | Offices, organizations with shared supplies, and teams aiming to control spending and prevent supply shortages | |
Personal asset inventory template | Individuals or professionals tracking personal assets, net worth, and valuables for planning or insurance | |
Food inventory template | Restaurant owners, kitchens, chefs, and food-service sellers are managing expiration dates and food stock | |
Restaurant inventory template | Restaurants needing tight control over ingredients, par levels, expiration dates, and kitchen supplies | |
Bar inventory template | Bar owners and sellers tracking liquor usage, shrinkage, margins, and restocking needs | |
IT inventory template | IT departments managing hardware, software licenses, devices, and digital assets | |
Retail clothing inventory template | Boutique owners, apparel retailers, fashion brands, and marketplace sellers managing size/color variants |
As retailers grow, inventory tracking often expands beyond spreadsheets into broader omnichannel inventory management strategies that connect online and offline stock.
1. Inventory management template
This inventory Excel template helps you track products, stock levels, purchases, and sales in one organized spreadsheet. It gives you a clear overview of what’s in stock, what needs reordering, and how inventory value changes over time, without using inventory software.
What’s included:
- Products & Stock sheet for SKUs, quantities, costs, and reorder points
- Vendor Orders sheet to track purchases and supplier deliveries
- Sales Transactions sheet to log outgoing stock and sales data
👉 Download the free template now!
Best for small businesses, retail shops, warehouse teams, or beginner sellers who want a complete yet simple Excel-based inventory system.
2. Inventory list with reorder alerts template
This Microsoft-built template makes it easy to track your inventory and instantly spot low-stock items using automatic color-coded reorder alerts. It’s about maintaining a clear list of items, quantities, and reorder levels without extra sheets or complex formulas.
What’s included:
- Inventory List sheet with item name, description, unit price, quantity, reorder level, and automatic reorder highlighting.
- Automatic highlighting when stock drops below the reorder point
- Auto-calculated inventory value
👉 Download the free template now!
Best for perfect for beginners, small shops, or anyone who wants a quick, plug-and-play inventory list with reorder alerts.
3. Warehouse inventory Excel template
This warehouse inventory template helps you keep track of storage locations, quantities, and item movement inside your warehouse. It’s about giving you clear visibility across bins, aisles, shelves, and stock levels so you can reduce misplacements and improve picking accuracy.
With built-in Microsoft formatting, you get reorder alerts, well-organized fields, and a structured layout that’s ready to use. This warehouse Excel inventory template helps streamline workflows, reduce counting errors, and maintain consistent and accurate warehouse operations.
What’s inside the template
- Warehouse Inventory sheet to track SKU, item name, description, bin location, stock quantity, and reorder alerts.
- Built-in low-stock alerts using Excel formatting.
- Clean Layout sheet for physical stock checks.
👉 Download the free template now!
Best for warehouse teams, fulfillment centers, storage facilities, or any business managing physical shelves and bins.
4. Stock inventory template
This stock inventory template helps you track daily stock quantities, monitor inventory value, and identify when it’s time to reorder. It’s about organizing your product list with clear fields for quantity, cost, reorder level, and supplier details so you reduce shortages and avoid overstocking.
What’s inside the template
- Stock List sheet for SKUs, quantities, locations, and cost details.
- Suppliers sheet with store vendor contact information and lead times.
- Reorder Report highlighting items that need replenishment.
👉 Download the free template now!
Best for retail stores, small warehouses, or business owners who need a detailed but manageable stock tracking system.
As your business grows, many sellers eventually move from spreadsheets to dedicated inventory management software for better accuracy and scalability. Check out our review of:
5. Office supplies inventory list template
This office supplies inventory list template helps you monitor office materials, track consumption, and ensure essential items never run out. It keeps office purchasing organized and transparent.
With clear categories and approval fields, this inventory tracking Excel template improves purchasing efficiency and prevents delays caused by missing supplies.
What’s included:
- Office Supplies Inventory sheet for item tracking and reorder levels
- Departments & Approvers sheet for approval flow and budgeting
👉 Download the free template now!
Best for individuals and organizations managing shared supplies across departments.
Tracking Your Stock Easily with LitCommerce
Go beyond basic file management. LitCommerce’s multichannel selling tool helps you keep your inventory and price synced across every sales channel, alerts you when items run low, and lets you bulk-edit prices or quantities in a few steps.
6. Personal asset inventory template
This personal asset inventory template lets you list and track the value of your belongings and financial assets in one organized Microsoft Excel sheet.
With Microsoft’s built-in charts and clean structure, you can quickly visualize asset distribution. This Excel inventory template offers major benefits, including financial clarity, easier insurance documentation, and better long-term planning.
What’s included:
- Personal Assets Sheet for property, vehicles, savings, and investments.
- Built-in charts to visualize asset distribution.
- Microsoft formatting uses ready-made formulas and layouts.
👉 Download the free template now!
Best for individuals or professionals tracking assets for planning, insurance, or documentation, or preparing financial information.
If you prefer cloud-based spreadsheets with real-time collaboration, you can also explore these Google Sheets inventory templates as an alternative to Excel files.
7. Food inventory template
This food inventory template helps you keep track of food items, storage locations, expiration dates, and reorder needs. It reduces waste and supports better inventory planning.
With categorized fields for food type, current stock, and suppliers, this Excel inventory template supports efficient planning and cost control.
What’s included:
- Food Inventory sheet to track food categories, quantities, and expiry dates.
- Food Suppliers sheet to stores, vendor details, and pricing information.
👉 Download the free template now!
Best for restaurant owners and food-service sellers who need structured food inventory control and better expiration management.
8. Restaurant inventory template
This Excel inventory template gives you daily control over food ingredients, storage locations, preparation items, and menu-critical stock. It focuses on giving restaurants clear visibility into par levels, expiration dates, and ordering needs, helping kitchens operate more efficiently and avoid service disruptions.
With organized categories, supplier details, and cost information, this template reduces waste, supports accurate forecasting, and improves cost management throughout your kitchen operations.
What’s included:
- Restaurant Inventory sheet to track food types, storage areas, quantities, par levels, cost, and expiry information.
- Restaurant Vendors sheet to track stores’ supplier information, delivery frequency, contact details, and ordering terms.
👉 Download the free template now!
Best for restaurant owners and food-service sellers who need tight control over ingredients, stock rotation, and menu-critical items.
9. Bar Inventory Template
This bar inventory on the list of Excel inventory template helps you track all bar products, including liquor, wine, beer, mixers, and specialty beverages, with clear visibility into usage and cost. It supports accurate counting and better profit control.
With cost, retail price, and margin calculations built directly into the sheet, this template supports better profit control and helps bar managers understand product performance and ordering cycles.
What’s included:
Bar Inventory sheet that captures product category, bottle size, starting/ending counts, usage amounts, cost, pricing, and margins.
👉 Download the free template now!
Best for bar owners, sellers who want accurate visibility into stock usage and profitability.
10. IT Inventory Template
This IT inventory template helps you track hardware, software, licenses, and digital assets across your organization. It provides IT teams with complete visibility into device assignments, warranty dates, models, serial numbers, and locations, reducing equipment loss and improving accountability.
With fields for asset status, renewal dates, and seat usage, this template helps IT departments manage costs, optimize upgrades, stay compliant, and avoid last-minute renewals or system interruptions.
What’s included:
- IT Assets sheet for devices, serial numbers, locations, and warranties.
- Software Licenses sheet for license keys, seat counts, renewal periods, and software ownership information.
👉 Download the free template now!
Best for IT departments and organizations with multiple devices or software tools.
11. Retail Clothing Inventory Template
This retail clothing inventory template Excel helps you manage apparel products across sizes, colors, styles, and seasons. It offers a clear way to track variants, stock levels, pricing, and inventory value, ensuring you always know which items are selling and which need replenishment.
With structured fields for style codes, sizes, colors, sales activity, and supplier information, this template helps fashion businesses optimize inventory, reduce dead stock, and understand customer purchasing patterns more effectively.
What’s included:
- Product Variants sheet for size, color, style, stock, and value
- Sales & Orders sheet to record sales activity, quantities sold, and revenue.
- Suppliers & Brands sheet to stores vendor information, and brand associations.
👉 Download the free template now!
Best for boutique owners, apparel retailers, marketplace sellers, and fashion brands managing multiple variants.
Who Should Use Excel Inventory Templates (And Who Shouldn’t)
From our experience working with small and mid-sized sellers, Excel inventory templates work best for businesses managing a limited number of SKUs, operating on one or two sales channels, or just getting started with inventory tracking.
Excel is especially useful when you need a low-cost, flexible way to track quantities, costs, and reorder levels without setting up new software.
However, Excel inventory templates may become difficult to manage as your business grows. If you sell on multiple marketplaces or need real-time stock updates, spreadsheets often fall short compared to tools that manage inventory across multiple sales channels.
In these cases, Excel often works better as a temporary solution rather than a long-term inventory system.
How We Evaluated These Excel Inventory Templates
To ensure the Excel inventory templates in this list are practical and reliable, we reviewed each template based on real-world inventory tracking needs. Our evaluation focused on how easily a seller can start using the template without advanced Excel knowledge or complex setup.
We prioritized templates that include clear product fields, built-in formulas for stock calculations, and simple reorder indicators. Templates with unnecessary macros, overly complex formulas, or confusing layouts were excluded to keep inventory tracking accurate and easy to maintain.
Each Excel inventory template was also checked for flexibility across common use cases, such as retail, warehouse operations, restaurants, and asset tracking. This approach ensures the templates work not only in theory, but in day-to-day inventory management.
Common Mistakes People Make with Excel Inventory (and How to Avoid Them)
Even though an Excel inventory template is a great starting point for managing your stock, many sellers encounter avoidable issues. Here are the most common mistakes and how you can prevent them to create the best Excel inventory template with formulas:
- Skipping validation and filters: Without dropdowns and filters, your data becomes inconsistent, full of typos, and difficult to sort or analyze. The seller should always set these up first.
- Creating overly complex formulas or macros: Advanced formulas are tempting, but they can be hard to maintain. You should keep formulas simple and scalable to avoid broken logic as your inventory grows.
- Ignoring backups and version control: Spreadsheets can be overwritten, lost, or corrupted. Always save a master file and create regular backups, preferably in the cloud.
- Having multiple “master” copies: Storing different versions across desktops, shared drives, or email leads to fragmented and outdated data. So, it’s better to stick to one master file.
- Do not test with sample data: Before going live, test filters, formulas, and formatting with a few sample entries to ensure everything works as expected.
- Leaving blank or irrelevant columns: Unused columns clutter your sheet and make it harder to manage. So, remove or hide any fields you don’t need for a cleaner template.
By avoiding these common mistakes, you can keep your Excel inventory template accurate, organized, and easy to manage.
Why Choose LitCommerce as an Alternative to Excel Inventory Templates?
Using Excel inventory templates may work in the beginning, but once you start selling across multiple platforms, the process quickly becomes messy, manual, and error-prone. LitCommerce removes the manual work and replaces it with a smart, automated, multi-channel inventory system designed for scalable growth.
Here’s how the LitCommerce tool benefits you over Excel inventory templates:
- Map your file headers to LitCommerce default fields automatically with AI, ensuring your products meet the platform’s requirements.
- Identify missing or mismatched data instantly before your products go live on any sales channels.
- Set automatic syncs daily, weekly, or hourly to keep listings fresh & accurate.
- Edit listing information in bulk for thousands of SKUs in a single click.
- Sort and group items using advanced filters before publishing so you control what gets listed and where.
- Set up your entire workflow quickly using just a file, no technical skills needed.
Automate Your Inventory Management Using LitCommerce
Our file integration feature helps you sell and manage your inventory effectively on multiple channels. Giving you time to focus on growth, not spreadsheets!
Inventory List Template Excel: FAQs
How do I make an inventory in Excel?
Follow these steps to make an inventory in Excel using a template:
1. Open Excel and go to File > New.
2. Search for “inventory” in the search bar and press Enter.
3. Browse and select a template that fits your needs and click Create.
4. Edit the template by changing column headers, adjusting formatting, and entering your specific inventory data.
Or you can make a template from scratch:
1. Create a new sheet and add headers like Item Name, SKU, Category, Unit Cost, Quantity, Reorder Point, and Total Value.
2. Fill in your products and stock details.
3. Use a formula (Quantity × Unit Cost) and format as currency.
4. Bold headers, adjust columns, freeze top row, and convert to an Excel Table.
Is there a free inventory sheet template?
Yes, numerous free inventory sheet templates are available for download from various websites in formats like Excel and Google Sheets. These templates range from simple lists for small businesses to more complex ones that can track costs, reorder points, and even include dashboards. You can find the 11 best free Excel inventory templates on this blog.
What Excel formula is used for inventory?
Common Excel formulas for inventory include COUNTIF/COUNTIFS to count items based on one or multiple criteria, SUMIF/SUMIFS to total quantities or values by condition, and VLOOKUP/HLOOKUP to quickly find product details within large tables. These formulas help track stock efficiently and reduce errors.
How to track inventory using Excel?
You can track inventory in Excel by listing products with SKUs, quantities, costs, and reorder levels, then using basic formulas to calculate stock changes and inventory value. Many sellers start faster by using a free Excel inventory template instead of building a spreadsheet from scratch.
And if you outgrow spreadsheets, the LitCommerce multichannel selling tool offers an easier, automated way to manage inventory across multiple channels.
Is Excel good for inventory management?
Excel works well for small businesses managing a limited number of products on one or two sales channels. However, as inventory volume and sales channels increase, spreadsheets often become harder to maintain and more prone to manual errors.
Simplify Your Stock Tracking with an Excel Inventory Template!
An Excel inventory template makes inventory management simple, flexible, and accessible for sellers of all sizes. By organizing your stock, tracking key details, and using built-in formulas or pre-designed templates, you can save time, reduce errors, and make smarter restocking decisions.
Whether you customize a template or use one of the 11 well-structured Excel Inventory Templates featured in this blog, they will help you manage inventory smoothly and keep your business running efficiently.
For more tips and resources, check out our Blog or Contact Us anytime. We’re always here to support you.
